Do you know who is responsible for backing up the data in Microsoft 365?
Here’s a hint: It’s not Microsoft!
That’s right, the responsibility of storing separate copies of your business data within Microsoft 365 in separate locations falls on the individual company. Now that you know that, what are you doing to protect your business and client data against security breaches, accidental deletion, and data loss?
Today, we explore the necessity of data backup solutions for Microsoft 365 for your organization.
Is Your Backup Comprehensive?
Backups need to ensure no critical data is left unprotected. Third-party solutions offer comprehensive backup capabilities for all Microsoft 365 data including emails, documents, SharePoint sites, OneDrive files, Teams chats, and more.
Does Your Backup Ensure Granular Recovery?
Backup solutions should provide the option to recover individual emails or files in addition to entire mailboxes or SharePoint sites. This granular recovery capability minimizes downtime and allows for efficient data retrieval in case of accidental deletion, malicious attacks, or system failures.
Does Your Backup Provide Long-Term Retention?
Compliance regulations may require organizations to retain data for extended periods. Organizations can meet these regulatory requirements for long-term data retention with third-party backup solutions.
Does Your Backup Deliver Enhanced Security?
Advanced security features like encryption, MFA, and access controls are often included in third-party backups to ensure that the backed-up data remains secure and protected from unauthorized access or data breaches.
Is Your Backup at an Independent Location?
Organizations must store their Microsoft 365 backups independently using a third-party backup solution. This separation from Microsoft's native environment ensures protection against data corruption, accidental overwrites, or ransomware attacks that will affect the primary data source.
If you’ve answered “No” to any of these questions, then you’re leaving your business vulnerable to data loss, extended downtime, and the resulting financial impacts. Implementing layered backup solutions is a necessary measure to keep your information secure.
Contact PCS if you need backup options for Microsoft 365 data or would like information on migrating to Microsoft 365.